Whether buying or selling machinery or another industrial product, one has to ensure that the equipment complies with standards of the country of export and import. A significant risk for exporters of machinery and capitals goods is goods seized by customs due to lack of certification. The investment made on machinery goods is high, so there is an inspection, verification, testing and certification, multiple accreditations; associated with exporting and exporting of it.

Certification varies from region to region, countries in Europe might have a different set of documents required compared to Asian countries. Similarly, products and equipment exported to various countries require mandatory certification and must be approved by the local authorities in terms of compliance with national standards.

Different kind of machinery goods and certification required

When exporting machinery goods, it is required to obtain an Inspection Certificate, prior to shipment for Letter of Credit (LC) negotiation. It helps Customs clearance to check packing, visual quality, quantity, and marking against a PO (Purchase Order) or proforma invoice and related letter of credit. Without this inspection certificate, an exporter of these products will face delays in clearance upon arrival to destination.

Many reconditioned or second-hand products like capital machinery, generators, used motor vehicle spare parts, dump truck, hydraulic crane, boiler, etc. come with certificates. There are various safety goods like wire rope sling, pulley, and can come with an expiry date based on the certificates. There are several certificates required based on the product like Certificate of Conformity (COC), Certificate of Origin (CO), Longevity, Age, Toxic and Quality, etc.

List of goods and kind of different certificates required are:

Most new machinery and electrical products require a Certificate of Conformity (COC)

All products with COC – Certificate of Origin

Brake Acrylic – Toxic Certificate

Boiler and used Automobile spare parts – Quality Certificate

Second-hand automobile or motorcycle – Age Certificate

Used or reconditioned capital machinery – Longevity Certificate

Technical verification, inspection, testing, and conformity assessment, ensure that they meet all quality and performance requirements. There are various products like lifts, cranes, lifting equipment (elevating platforms, fork-lift trucks, etc.), and steel construction (masts, antennas, etc.) require different inspection before final shipment such as:

•    EC Type Examinations

•    Design studies and calculation review

•    Periodic inspections

•    Inspections after conversion, modification, and modernization

•    Final inspection, prior to use

•    Expert reports

•    Full Quality Assurance

•    Advice with Safe Working Load (SWL) for safety products

•    Assessment of conformity

When the goods are manufactured and used domestically the certification is minimal to negligible. However, when the same good is exported, it requires mandatory certifications to comply with the importer country standards.

Most of the supplier of machinery goods must comply with these requirements for customs clearance. Failure to do so can result in severe delays in goods clearance, penalties or even shipments being returned. Most of the certificates are mandatory and need to be produced. Unsafe and unreliable products can result in injury, death or damage to property as well as damage to an exporter’s brand reputation.